Privacy Policy

Effective Date: August 1, 2025

Last Updated: November 1, 2025

Introduction

Wytmode Cloud Private Limited (“Wytmode”, “we”, “us”, or “our”) is committed to protecting the privacy, confidentiality, and security of information entrusted to it. This Privacy Policy sets forth the foundational principles governing how Wytmode approaches data protection and privacy in relation to its digital presence, communications, and business operations.

This Privacy Policy is intended to clearly articulate Wytmode’s commitment to lawful, ethical, and transparent handling of information and to inform individuals and entities interacting with Wytmode of the standards and responsibilities that apply to the collection and processing of information in the course of such interactions. It establishes the framework within which Wytmode operates to ensure that privacy rights are respected and that information is handled with due care, integrity, and accountability.

By accessing, browsing, or otherwise engaging with Wytmode’s websites, platforms, or communication channels, you acknowledge the existence of this Privacy Policy and agree to be bound by its terms. This Privacy Policy applies uniformly to all interactions with Wytmode, irrespective of the nature, purpose, or duration of such engagement, and governs the relationship between Wytmode and the individuals or entities to whom this policy applies.

Wytmode reserves the right to revise or update this Privacy Policy as required to reflect changes in applicable laws, regulatory obligations, or internal governance standards. Any revisions shall take effect upon publication, and continued engagement with Wytmode following such publication shall constitute acceptance of the updated Privacy Policy.

Definitions

For the purposes of this Privacy Policy, unless the context otherwise requires, the following terms shall have the meanings assigned to them below. These definitions are intended to ensure clarity, consistency, and uniform interpretation throughout this Privacy Policy.

“Company”, “Wytmode”, “we”, “us”, or “our” refers to Wytmode Cloud Private Limited, a company incorporated under the Companies Act, 2013, having its registered office in Bengaluru, Karnataka, India.

“User”, “you”, or “your” refers to any individual or legal entity that accesses, visits, communicates with, or otherwise engages with Wytmode through its websites, platforms, communication channels, or business interactions.

“Personal Data” means any information that relates to an identified or identifiable natural person and includes any data or information that can be used, directly or indirectly, to identify such individual.

“Sensitive Personal Data or Information” (SPDI) shall have the meaning ascribed to it under applicable Indian laws and includes such categories of data as may be defined or amended from time to time by relevant authorities.

“Processing” refers to any operation or set of operations performed on information or data, whether or not by automated means, including collection, recording, organization, storage, adaptation, retrieval, use, disclosure, transmission, or deletion.

“Services” refers to all services, solutions, engagements, and interactions offered or facilitated by Wytmode through its websites, platforms, communication channels, or business operations.

“Website” refers to any website, domain, or digital platform owned, operated, or controlled by Wytmode.

“Applicable Law” refers to all laws, rules, regulations, guidelines, and legal requirements in force in India or any other jurisdiction, as may be applicable to Wytmode or the processing of information under this Privacy Policy.

Scope of Information Covered

This Privacy Policy governs the handling of information in connection with all interactions between Wytmode Cloud Private Limited (“Wytmode”) and individuals or entities that access, engage with, or otherwise interact with Wytmode through its digital platforms, communication channels, and business operations. The scope of this Privacy Policy extends to information collected, received, processed, or stored by Wytmode in the course of such interactions, irrespective of the form, medium, or manner in which the information is obtained.

The information covered under this Privacy Policy includes all data and information that may reasonably be associated with or attributed to an identified or identifiable individual, as well as information relating to representatives of client organizations, business partners, vendors, candidates, and other stakeholders engaging with Wytmode. This applies equally to information provided voluntarily by the user, information generated as a result of interactions with Wytmode, and information received by Wytmode through authorized third parties in connection with legitimate business purposes.

This Privacy Policy applies to information handled by Wytmode across all publicly accessible and restricted digital assets, including but not limited to corporate websites, service-specific pages, resource portals, contact and support interfaces, electronic communications, and operational systems, whether such information is processed manually or through automated means.

The scope of this Privacy Policy is not limited by the nature, duration, or purpose of the interaction and applies uniformly to all categories of users and engagements, unless expressly stated otherwise through a separate written agreement, privacy notice, or contractual obligation. Where such additional notices or agreements exist, they shall be interpreted in a manner consistent with the principles set out in this Privacy Policy, unless explicitly stated otherwise.

This Privacy Policy does not extend to information that is processed by independent third-party platforms, websites, or services that are not owned, operated, or controlled by Wytmode, even if access to such platforms is facilitated through links or integrations provided by Wytmode. Users are advised that such third parties are governed by their own privacy practices and policies, over which Wytmode has no control.

Categories of Information

In the course of its interactions, engagements, and business operations, Wytmode Cloud Private Limited (“Wytmode”) may collect, receive, or process certain categories of information. The nature and extent of information collected may vary depending on the purpose of interaction, the services availed, and the manner in which users engage with Wytmode. The categories outlined below are intended to provide a clear and transparent overview of the types of information that may fall within the scope of this Privacy Policy.

1. Personal Identification Information

Information that identifies or relates to an individual, including but not limited to name, professional designation, employer or organizational affiliation, contact details such as email address and phone number, and other identifiers voluntarily provided during interactions with Wytmode.

2. Professional and Business Information

Information relating to an individual’s or organization’s professional background, business activities, industry affiliation, role, business requirements, service inquiries, contractual discussions, and related commercial communications.

3. Recruitment, Candidate, and Workforce Information

Information submitted or generated in connection with recruitment, staffing, employment, or workforce-related engagements. This may include resumes or curriculum vitae, employment history, educational qualifications, skill assessments, interview records, references, identification documents, compensation-related information, background verification data, and other information relevant to talent evaluation and workforce management, where applicable.

4. Support and Communication Information

Information provided or exchanged through communication channels, including contact forms, email correspondence, support requests, escalation communications, messaging platforms, and other interaction records maintained for service continuity, quality assurance, and resolution tracking.

5. Technical and Usage Information

Information automatically generated or collected when users access Wytmode’s digital platforms, including internet protocol (IP) address, device identifiers, browser type, operating system, access timestamps, usage patterns, and other technical data associated with platform performance, security, and analytics.

6. Transactional and Engagement Information

Information related to business engagements, service requests, proposals, contracts, invoicing, billing preferences, service delivery records, and operational documentation associated with the provision of Wytmode’s services.

7. Sensitive Personal Data or Information

Where required for lawful and legitimate purposes, Wytmode may collect or process categories of information classified as Sensitive Personal Data or Information under applicable laws. Such information is handled with enhanced safeguards and in strict accordance with legal and regulatory requirements.

8. Information Obtained From Authorized Third Parties

Information received from clients, partners, service providers, public sources, or other authorized third parties in connection with legitimate business, recruitment, compliance, or operational activities, and processed in accordance with applicable laws and contractual obligations.

The above categories are indicative and may be updated or refined to reflect changes in legal requirements, business operations, or service offerings. Any such changes shall be governed by this Privacy Policy as amended from time to time.

Purpose of Collection and Processing

Wytmode Cloud Private Limited (“Wytmode”) collects and processes information solely for legitimate, defined, and lawful purposes that are necessary for the conduct of its business operations and the fulfillment of its contractual, operational, and legal obligations. Information is collected and processed in a manner that is proportionate, relevant, and limited to what is required to achieve the stated purposes.

The purposes for which information may be collected and processed include, but are not limited to, the following:

1. Service Delivery and Business Operations

To evaluate inquiries, design solutions, deliver services, manage engagements, and ensure the effective execution of staffing, IT-enabled services, operational support, and related business activities.

2. Recruitment, Workforce, and Talent Management

To assess candidates, manage recruitment and staffing processes, conduct evaluations and background verifications where applicable, facilitate onboarding, payroll, workforce administration, and support ongoing workforce engagements in accordance with contractual and legal requirements.

3. Communication and Relationship Management

To respond to inquiries, maintain business communications, provide updates, manage support requests and escalations, and ensure continuity and quality of interactions across communication channels.

4. Contractual and Commercial Management

To enter into, administer, and perform contracts; manage proposals, billing, invoicing, and payments; and support related commercial, financial, and operational activities.

5. Compliance, Legal, and Regulatory Obligations

To comply with applicable laws, regulations, statutory requirements, governmental directives, and lawful requests, and to establish, exercise, or defend legal rights where necessary.

6. Security, Risk Management, and Fraud Prevention

To protect Wytmode’s systems, platforms, assets, and stakeholders; detect and prevent unauthorized access, misuse, or fraudulent activity; and ensure operational integrity and business continuity.

7. Platform Performance, Analytics, and Improvement

To monitor, analyze, and improve the performance, security, functionality, and usability of Wytmode’s digital platforms, systems, and internal processes.

8. Marketing, Business Development, and Outreach

To communicate information relating to services, offerings, updates, and business initiatives, subject to applicable laws and user preferences, and to support lawful marketing and outreach activities.

9. Internal Governance and Business Management

To support internal reporting, audits, risk assessments, quality assurance, training, and administrative functions necessary for effective governance and operational management.

Information shall not be collected or processed for purposes that are incompatible with those stated above, except where permitted or required by applicable law or with appropriate authorization. Wytmode ensures that information is processed in accordance with principles of lawfulness, fairness, transparency, and accountability.

How Information Is Collected

Wytmode Cloud Private Limited (“Wytmode”) collects information through lawful, transparent, and legitimate means in the course of its interactions, engagements, and business operations. Information may be collected directly from individuals or entities, automatically through technological means, or from authorized third parties, depending on the nature of the interaction and the services involved.

1. Information Provided Directly by Users

Information is collected when individuals or entities voluntarily submit data to Wytmode through websites, digital platforms, contact or inquiry forms, support interfaces, recruitment portals, email communications, telephone calls, messaging platforms, or other communication channels. Such information may be provided during service inquiries, contractual discussions, recruitment and staffing processes, support requests, or general correspondence.

2. Information Collected Through Digital Platforms and Technologies

When users access or interact with Wytmode’s websites or digital platforms, certain information may be collected automatically through cookies, logs, and similar technologies. This may include technical and usage-related information generated as part of standard internet communications and platform operations.

3. Information Generated Through Business Engagements

Information may be created or recorded during the course of service delivery, recruitment processes, workforce management, contractual performance, operational execution, and ongoing client or partner engagements. This includes records, documentation, and communications necessary for service continuity, quality assurance, and compliance.

4. Information Received From Authorized Third Parties

Wytmode may receive information from clients, business partners, service providers, public sources, or other authorized third parties in connection with legitimate business, recruitment, compliance, or operational activities. Such information is collected and processed in accordance with applicable laws, contractual obligations, and this Privacy Policy.

5. Information Collected Through Compliance and Verification Processes

Where required by law or contractual obligations, information may be collected as part of verification, due diligence, background checks, identity validation, or compliance-related processes.

All information is collected in a manner that is proportionate to the intended purpose and limited to what is necessary for lawful and legitimate business activities. Wytmode does not knowingly collect information through deceptive, unlawful, or unauthorized means.

Data Retention

Wytmode Cloud Private Limited (“Wytmode”) retains information only for as long as is necessary to fulfill the purposes for which it was collected and processed, or as required to comply with applicable laws, regulatory obligations, contractual requirements, and legitimate business needs. Data retention practices are designed to ensure that information is not retained for longer than is reasonably necessary and is handled in a secure and responsible manner throughout its lifecycle.

The duration for which information is retained may vary depending on the nature of the information, the purpose of processing, the type of engagement, and applicable legal or regulatory requirements. Information may be retained to support service delivery, recruitment and workforce management, contractual administration, dispute resolution, compliance audits, and the establishment, exercise, or defense of legal rights.

Where information is no longer required for the purposes for which it was collected, and there is no legal, contractual, or operational necessity to retain such information, Wytmode ensures that the information is securely deleted, anonymized, or otherwise rendered inaccessible in accordance with its internal data governance and security practices.

In certain circumstances, information may be retained for extended periods where required to comply with statutory retention obligations, regulatory directives, or lawful requests from competent authorities. Such retention shall be limited to what is strictly necessary and shall be subject to appropriate safeguards.

Wytmode periodically reviews its data retention practices to ensure continued alignment with legal requirements, business needs, and data protection principles, and takes reasonable steps to prevent unauthorized or excessive retention of information.

Data Security Measures

Wytmode Cloud Private Limited (“Wytmode”) implements appropriate administrative, technical, and organizational measures to safeguard information against unauthorized access, disclosure, alteration, loss, or destruction. These measures are designed to ensure the confidentiality, integrity, and availability of information processed in the course of Wytmode’s business operations.

Wytmode maintains internal policies, procedures, and controls governing data access, handling, and security, and restricts access to information on a need-to-know basis. Personnel with authorized access to information are subject to confidentiality obligations and are required to adhere to established security and data protection standards.

Technical safeguards may include, where appropriate, access controls, authentication mechanisms, encryption, secure storage environments, network security controls, monitoring systems, and regular system updates designed to protect information from unauthorized or unlawful processing.

Organizational measures include employee awareness and training initiatives, defined escalation and incident response protocols, periodic review of security practices, and oversight mechanisms intended to identify and mitigate potential risks to information security.

While Wytmode takes reasonable and appropriate steps to protect information, no system, transmission method, or storage mechanism can be guaranteed to be completely secure. Accordingly, Wytmode does not warrant absolute security but commits to maintaining safeguards that are proportionate to the nature of the information processed and the associated risks.

In the event of a data security incident or breach that poses a material risk, Wytmode shall take reasonable steps to assess, contain, and remediate the incident in accordance with applicable laws and internal response procedures.

Data Sharing and Disclosure

Wytmode Cloud Private Limited (“Wytmode”) does not sell, rent, or trade personal information. Information is shared or disclosed only where such sharing is necessary, lawful, and consistent with legitimate business purposes, contractual obligations, or legal requirements.

Information may be shared or disclosed in the following circumstances:

1. Internal Use and Authorized Personnel

Information may be accessed and processed by Wytmode’s authorized employees, representatives, and divisions strictly on a need-to-know basis and solely for purposes aligned with this Privacy Policy and internal governance standards.

2. Clients and Business Partners

Information may be shared with clients, customers, or business partners where such sharing is necessary for the performance of services, fulfillment of contractual obligations, recruitment and workforce deployment, or operational execution. Such disclosures are limited to what is relevant and required for the intended purpose.

3. Service Providers and Vendors

Wytmode may engage third-party service providers, consultants, or vendors to support its operations, including but not limited to technology infrastructure, cloud hosting, analytics, payroll, background verification, and communication services. Information shared with such parties is subject to confidentiality obligations and appropriate contractual safeguards.

4. Legal, Regulatory, and Compliance Requirements

Information may be disclosed where required to comply with applicable laws, regulations, court orders, governmental requests, or lawful directives from competent authorities, or where necessary to establish, exercise, or defend legal rights.

5. Corporate Transactions

In the event of a merger, acquisition, restructuring, reorganization, or transfer of business assets, information may be disclosed or transferred as part of such transaction, subject to appropriate confidentiality and data protection safeguards.

Wytmode ensures that any sharing or disclosure of information is proportionate, purpose-limited, and conducted in accordance with applicable laws and internal policies. Where information is shared with third parties, reasonable steps are taken to ensure that such parties process information in a manner consistent with this Privacy Policy and applicable data protection requirements.

User Rights

Wytmode Cloud Private Limited (“Wytmode”) recognizes and respects the rights of individuals in relation to their personal information and is committed to facilitating the exercise of such rights in accordance with applicable laws and regulatory requirements.

Subject to applicable legal limitations, users may have the following rights with respect to their information:

1. Right to Access

Users may request confirmation as to whether their personal information is being processed and, where applicable, obtain access to such information in accordance with legal requirements.

2. Right to Correction or Rectification

Users may request the correction, updating, or completion of inaccurate, incomplete, or outdated personal information maintained by Wytmode.

3. Right to Deletion or Erasure

Users may request the deletion of their personal information where such information is no longer required for the purposes for which it was collected, subject to legal, contractual, or regulatory retention obligations.

4. Right to Withdraw Consent

Where processing is based on consent, users may withdraw such consent at any time. Withdrawal of consent shall not affect the lawfulness of processing carried out prior to such withdrawal and may impact Wytmode’s ability to provide certain services.

5. Right to Restrict or Object to Processing

Users may request restrictions on the processing of their personal information or object to certain types of processing, where such rights are provided under applicable laws.

6. Right to Data Portability

Where applicable and technically feasible, users may request to receive their personal information in a structured, commonly used, and machine-readable format, subject to legal and operational constraints.

7. Right to Grievance Redressal

Users have the right to raise concerns or grievances regarding the handling of their personal information and to seek resolution in accordance with Wytmode’s grievance and escalation mechanisms.

Requests to exercise any of the above rights may be subject to verification of identity and may be limited or declined where permitted by law, including where compliance would conflict with legal obligations, contractual requirements, or legitimate business interests. Wytmode shall make reasonable efforts to respond to valid requests within the timeframes prescribed under applicable laws.

Children’s Privacy

Wytmode Cloud Private Limited (“Wytmode”) does not knowingly collect, solicit, or process personal information from individuals below the age of eighteen (18) years. Wytmode’s websites, platforms, and services are intended solely for use by adults and by organizations acting through authorized representatives.

If Wytmode becomes aware that personal information of a minor has been collected inadvertently or without appropriate authorization, reasonable steps shall be taken to delete such information from its records in a timely manner, subject to applicable legal requirements.

Parents or legal guardians who believe that a minor has provided personal information to Wytmode may contact Wytmode using the contact details provided in this Privacy Policy to request review or removal of such information.

Use of Cookies and Tracking Technologies

Wytmode Cloud Private Limited (“Wytmode”) uses cookies and similar tracking technologies on its websites and digital platforms to ensure proper functionality, enhance user experience, support security, and improve platform performance. These technologies enable Wytmode to understand how its platforms are accessed and used, allowing for informed improvements and effective digital operations.

Cookies are small data files stored on a user’s device when a website is accessed. Tracking technologies may include cookies, web beacons, pixels, server logs, and similar mechanisms that collect information related to device usage and interaction with digital platforms.

Wytmode may use the following categories of cookies and tracking technologies:

1. Essential and Functional Cookies

These cookies are necessary for the operation of Wytmode’s websites and platforms and enable core functionality such as page navigation, form submission, security features, and access to protected areas. Disabling these cookies may impair the proper functioning of the platform.

2. Performance and Analytics Cookies

These cookies collect aggregated and anonymized information regarding how users interact with Wytmode’s websites, including pages visited, time spent, traffic sources, and error reports. Such information is used to analyze platform performance, diagnose technical issues, and improve usability and content relevance.

3. Preference and Configuration Cookies

These cookies allow Wytmode’s platforms to remember user preferences and settings, such as language or region selection, to provide a more consistent and personalized browsing experience where applicable.

4. Security and Integrity Technologies

Tracking technologies may be used to protect against unauthorized access, detect abnormal behavior, prevent fraud, and ensure the integrity and reliability of Wytmode’s digital platforms.

Users may manage or disable cookies through their browser settings. However, restricting or disabling certain cookies may limit functionality, reduce user experience, or prevent access to specific features of Wytmode’s websites or platforms. Continued use of Wytmode’s websites without adjusting cookie settings constitutes acknowledgment of the use of cookies and tracking technologies as described in this Privacy Policy.

Wytmode does not use cookies or tracking technologies to collect personal information beyond what is necessary for legitimate business, security, and operational purposes, nor does it knowingly use such technologies for unlawful or intrusive tracking.

Changes to This Privacy Policy

Wytmode Cloud Private Limited (“Wytmode”) reserves the right to modify, amend, or update this Privacy Policy at any time to reflect changes in applicable laws, regulatory requirements, business practices, or internal governance standards.

Any changes to this Privacy Policy shall become effective upon publication on Wytmode’s websites or digital platforms, unless otherwise specified. Users are encouraged to review this Privacy Policy periodically to remain informed of how their information is handled and protected.

Continued access to or use of Wytmode’s websites, platforms, or services following the publication of any changes shall constitute acknowledgment and acceptance of the revised Privacy Policy.

Contact Information

For any questions, concerns, requests, or grievances relating to this Privacy Policy or the handling of personal information, individuals may contact Wytmode Cloud Private Limited using the details provided below.

Wytmode Cloud Private Limited

Registered Office: Bengaluru, Karnataka, India

Email: legal@wytmode.com

Wytmode shall make reasonable efforts to acknowledge and address inquiries, requests, or concerns in a timely manner and in accordance with applicable laws and internal procedures.